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en:teacher:documents [2017/04/28 13:03] – created adminen:teacher:documents [2025/10/30 15:27] (current) – admin
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 ==== Documents ==== ==== Documents ====
-“Documents” is the area where the educational material of the course is stored, organized and presented. More specifically, this module provides a useful educational file manipulation, organization and grouping mechanism (texts, presentations, pictures, diagrams, etc) through a catalogue and sub-catalogue system. (See Pic. 10)+The normal first step any teacher takes when needing content for a course is to go to the "Documents" tool and upload existing content (in the form of PDFs, PowerPoints, etc). E-Class allows for the import of all types of documents (HTML, MS-Word, MS-PowerPoint MS-Excel, PDF etc.) and can first be used as a simple documents catalog while the teacher builds up a bank of materials .The subsystem “Documents” is the area where the educational material of the course is stored, organized and presented. More specifically, this module provides a useful educational file manipulation, organization and grouping mechanism (texts, presentations, pictures, diagrams, etc) through a catalogue and sub-catalogue system.
    
- +[{{ :en:teacher:documents:file_admission_module.jpg?500 |File admission module}}]\\
-[{{ :wiki:3.4:man_t_en30.jpg?500 |Fig. 25 - File admission module}}]+
  
 Only teachers and administrators are allowed to upload documents. All users can download visible documents (they are all documents appearing on screen). Each line of the document board includes the following clues and information for each document (representing a MIME type file), the document name-title, key icon to forewarn the user that the document is being under protection by laws of ownership, parenthesized comments on the document, document size, date of uploading and actions available. Only teachers and administrators are allowed to upload documents. All users can download visible documents (they are all documents appearing on screen). Each line of the document board includes the following clues and information for each document (representing a MIME type file), the document name-title, key icon to forewarn the user that the document is being under protection by laws of ownership, parenthesized comments on the document, document size, date of uploading and actions available.
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 The available actions concern actions which can be done on every document. The actions are visible only to users who have the rights, that is course teacher users and system administrators. These are the following (appearing from the left to the right): The available actions concern actions which can be done on every document. The actions are visible only to users who have the rights, that is course teacher users and system administrators. These are the following (appearing from the left to the right):
    
- +[{{ :en:teacher:documents:documents_actions.jpg?150 |Available actions for each document}}]\\
-[{{ :wiki:3.4:man_t_en31.jpg |Fig. 26 - Available actions for each document}}]+
  
 In order to **create a document catalogue** choose the “Create a Catalogue” link, then insert the file catalogue name in the appearing field “Name of new Catalogue”, lastly click on the “Create a Catalogue” button to create a file catalogue. In order to **create a document catalogue** choose the “Create a Catalogue” link, then insert the file catalogue name in the appearing field “Name of new Catalogue”, lastly click on the “Create a Catalogue” button to create a file catalogue.
    
- +[{{ :en:teacher:documents:create_catalog.jpg?500 |Create a Catalogue}}]\\
-[{{ :wiki:3.4:man_t_en32.jpg?500 |Fig. 27 - Create a Catalogue}}]+
  
 When you create a new catalogue, it appears in the beginning of the list along with the files. When you create a new catalogue, it appears in the beginning of the list along with the files.
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   * The user has to click on “Upload” in order to complete the operation.   * The user has to click on “Upload” in order to complete the operation.
    
- +[{{ :en:teacher:documents:upload_file.jpg?500 |Server file Uploading screen}}]\\
-[{{ :wiki:3.4:man_t_en33.jpg?500 |Fig. 28 - Server file Uploading screen}}]+
  
 In order to delete a file Click on the delete icon SVISE in the “Actions” that is in line with the file you are about to delete. Then, a rising window appears affirming the deletion and if the user answers positively, the file is utterly deleted from the system. Be careful: deleted documents are not retrievable.  In order to delete a file Click on the delete icon SVISE in the “Actions” that is in line with the file you are about to delete. Then, a rising window appears affirming the deletion and if the user answers positively, the file is utterly deleted from the system. Be careful: deleted documents are not retrievable. 
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 In order to transfer a file from one catalogue to another: Click on the starting icon   on the “Actions” that is in line with the file you are about to transfer. Choose the catalogue you want to transfer the file to from this catalogue selection list. In order to transfer a file from one catalogue to another: Click on the starting icon   on the “Actions” that is in line with the file you are about to transfer. Choose the catalogue you want to transfer the file to from this catalogue selection list.
    
- +[{{ :en:teacher:documents:delete_file.jpg?500 |Delete a file}}]\\
-[{{ :wiki:3.4:man_t_en34.jpg?500 |Fig. 29 - Delete a file}}]+
  
 In order to rename a file Click on the pencil icon EDIT that is on the “Actions” list, which is in line with the file you want to rename. Change the name of the file and click on the “Rename” icon. In order to rename a file Click on the pencil icon EDIT that is on the “Actions” list, which is in line with the file you want to rename. Change the name of the file and click on the “Rename” icon.
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 In order to “hide” a document from the users click on the  icon. The icon turns into a closed eyes icon . The document is no more available to users. In order to “hide” a document from the users click on the  icon. The icon turns into a closed eyes icon . The document is no more available to users.
    
- +[{{ :en:teacher:documents:rename_file.jpg?500 |Rename a file}}]\\
-[{{ :wiki:3.4:man_t_en35.jpg?500 |Fig. 30 - Rename a file}}]+
  
 In order to make a document visible to users click on the closed eyes icon . The icon turns into an open eyes icon . The document is now “open” to users. In order to make a document visible to users click on the closed eyes icon . The icon turns into an open eyes icon . The document is now “open” to users.
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 In order to review the storage area condition, the user can click on the “Storage Area Review” and move to a new page where they can see the statistical clues concerning the storage area available. In order to review the storage area condition, the user can click on the “Storage Area Review” and move to a new page where they can see the statistical clues concerning the storage area available.
    
- +[{{ :en:teacher:documents:available_storage_area.jpg?500 |Available Storage Area Review Link}}]\\
-[{{ :wiki:3.4:man_t_en36.jpg?500 |Fig. 31 - Available Storage Area Review Link}}]+
  
 In order for the user **to download one of the listed documents**, they only need to click on the name of the document. In order for the user **to download one of the listed documents**, they only need to click on the name of the document.
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 +=== ////   ===
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 +The "**Documents**" subsystem serves as the central location for storing, organizing, and presenting the course's educational material. Specifically, this subsystem offers a user-friendly mechanism for the management, organization, and grouping of educational files (texts, presentations, images, diagrams, etc.) through a structured system of directories and subdirectories. Furthermore, it provides the course instructor with the capability to create "Audio Recording" and "Video Recording" files directly within the platform. Additional features available include the "External File Link", the "Shared Files" (if the platform administrator has enabled this functionality), and the "Storage Space Overview".
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 +Document Management Subsystem
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 +"Audio Recording" and "Video Recording" Options
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 +Within this specific subsystem, document uploading is strictly permitted only for teachers and System Administrators. All other users are restricted to the ability to download "visible" documents (which are all documents the Instructor has authorized for display to them). To upload a single new document or multiple documents simultaneously, select the "Upload File" link. Next, open a window containing the files on your local drive, select the desired files, and then drag and drop them into the designated gray area, as shown in the figures below.
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 +File Upload
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 +File Upload Area
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 +Next, select the link marked with the green indicator, "upload". Your files have now been successfully transferred to the Documents area.
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 +File Upload Selection
 +Final Display of Files in the Documents Area
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 +Within this specific subsystem, document uploading is strictly permitted only for Instructors and System Administrators. All other users are restricted to the ability to download "visible" documents (those documents which the Instructor has authorized for display to them). Each row in the document table provides specific information about the corresponding document. Specifically, it includes: an icon indicating the document type (corresponding to the file's MIME type), the filename title, a key icon which indicates that the document is protected by copyright laws, comments regarding the document, a possible indicator if the document is recent, the document size, and the date the document was uploaded.
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